How to complete the educational setting status form
This data will help the government monitor the impact of coronavirus (COVID-19) on settings, focus support more effectively and keep children safe.
Applies to England
Submit the form
Submit the educational settings status form by 2pm, every day.
This is to allow the Department for Education (DfE) to use the data on the same day. If you cannot meet the 2pm deadline, submit the form as soon as you can. Data submitted after the deadline may not be included in DfE daily figures.
From Friday 1 October, the form will continue with daily reporting. This will be kept under review, and we will move to weekly reporting when the national situation allows.
From 3 November, questions on school-led tutoring will be included on the form every 3 to 6 weeks.
See more information about who needs to submit the form.
You can get help if you have problems while using the form.
Preview of the form
These are the questions which will appear on the collection form for settings. They have been reproduced so you can see the information you’ll need to provide.
Recording non-attendance related to coronavirus (COVID-19)
You can use this
- extract attendance data to complete the daily educational settings status form
- consistently record non-attendance related to COVID-19
- monitor non-attendance related to COVID-19 for your own purposes
If you have an existing system for recording and monitoring non-attendance related to COVID-19 you can continue to use this if you wish. The use of these sub-codes is not compulsory.
For more information about how to use code X, see the recording attendance in relation to COVID-19 attendance addendum.
Who needs to submit the form
If your setting is closed, you’ll still need to complete the form every day so DfE is aware of the closure.
You do not need to submit the form if your setting is closed for a planned holiday like half-term.
The educational setting status form is for:
- academies (including free schools and studio schools) - each school in a multi-academy trust (MAT) must complete this individually and MAT head office cannot complete it on behalf of member schools
- local authority-maintained schools
- independent schools
- non-maintained special schools
- pupil referral units
- university technical colleges
- special post-16 institutions
- further education (FE) colleges and sixth-form colleges – if colleges are part of a group, a single form should be completed covering all colleges that fall under the corporation
Data on all early years providers, including school nurseries, childminders, and private, voluntary and independent (PVI) nurseries, is being collected via local authorities as part of a bi-weeklyregular data collection.
How to complete the form
Anyone with a DfE Sign-in account can complete the form. This includes headteachers, deputy heads, business managers or a member of the senior leadership team (SLT) within an educational setting.
Data from the attendance register can be used to help complete your daily educational setting status.
DfE will not be collecting pupil-level data through the educational setting status form.
School and college funding
The data in the form will not be used for any funding purposes.
Sharing of data with local authorities
Local authorities have been given access to a spreadsheet showing attendance data for educational settings in their area, for those settings that are submitting returns to DfE.
This spreadsheet is located on the View Your Education Data Portal and can be accessed via Identity and Access Management System (IDAMS).
If you work in a local authority you can look at the data using an IDAMS account.
See guidance on how to register for an IDAMS account.
Help
You can email dfe.educationsettingstatus@education.gov.uk if you have any questions about completing the form.
You can also use the DfE coronavirus helpline if you have a query about the form or for general queries about COVID-19. If you have a unique reference number or UKPRN, please have it available when you call.
The helpline can also help with setting up an IDAMS account.
DfE coronavirus helpline
Telephone 0800 046 8687
If you have a query about coronavirus (COVID-19) relating to schools and other educational establishments, and children's social care, in England contact our helpline.
Opening times
Monday to Friday from 8am to 6pm
Saturday and Sunday from 10am to 6pm
If you work in a school or college, have your unique reference number (URN or UK PRN) available when calling the helpline.
Last updated
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Updated to confirm that from 3 November, questions on school-led tutoring will be included on the form every 3 to 6 weeks.
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Addition of questions into the 'Questions for schools: educational settings status form', including questions on tutor funding.
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Added new paragraph to confirm that the form will move from daily reporting to weekly reporting from Friday 1 October. Updated ‘Questions for schools: educational settings status form’ and ‘Questions for FE settings: educational settings status form’.
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Updated 'Questions for schools: educational settings status form'.
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Updated list of questions for schools and FE colleges.
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Updated the preview of questions for schools and FE settings to reflect the latest changes in the education settings status form.
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First published.
Update history
2022-08-04 15:05
Removed the list of sub-codes for recording non-attendance related to coronavirus (COVID-19), as this has been withdrawn.
2022-04-07 00:15
Updated the ‘questions for schools’ and ‘questions for FE settings’ PDFs to remove questions on pupil absence due to COVID-19 and wraparound childcare as these have been removed from the form.
2022-03-07 00:15
Updated to reflect changes made to the educational setting status form on 7 March 2022.
2022-02-04 17:46
Updated PDFs showing the questions in the educational setting status form.
2022-01-07 10:05
Updated list of sub-codes to say that code Y can be used for non-attendance due to exceptional staff absences or unavailability of transport due to COVID-19.
2021-12-31 14:33
Updated ‘Questions for schools: educational settings status form’ and ‘Questions for FE settings: educational settings status form’ – from 4 January, settings will be asked to provide information on the phased return process and the number of pupils or students absent due to attendance restrictions put in place to manage an outbreak or exceptional circumstances related to COVID-19.
2021-12-06 16:20
Updated to confirm that from 7 December, questions will be updated to reflect the new guidance on the use of face coverings and requirements to self-isolate.
2021-11-04 11:30
Updated to confirm that from 3 November, questions on school-led tutoring will be included on the form every 3 to 6 weeks.
2021-11-02 16:16
Addition of questions into the ‘Questions for schools: educational settings status form’, including questions on tutor funding.
2021-09-30 17:53
Updated instructions to confirm that the form will continue with daily reporting.
2021-03-07 18:30
Updated list of questions for schools and FE colleges.
2021-03-02 15:58
Added section on 'Recording non-attendance related to coronavirus (COVID-19)' and a list of sub-codes.
2020-10-12 00:15
Revised the existing list of questions for schools, (which have now been reformatted as a PDF file), clarified when settings should submit the form and published a separate list of questions for FE settings.