Travel to Belgium for work

This guide is for British citizens travelling for business or other work purposes. It explains what employers, employees, or the self-employed need to do if they need a visa,visa workor permitpermit.

This information is provided as a guide only. You must always check the exact application process and document requirements with Belgium’s embassy or residenceimmigration permit.authorities.

Entry requirements

If you’re going to Belgium to work (or any other EU country, Switzerland, Norway, Iceland or Liechtenstein) you must make sure you meet passport and other travel requirements.

Belgium is in the Schengen area. If you’re travelling for business for up to 90 days in a 180-day period, you may be able to do some work-relatedbusiness-related thingsactivities without needing a visa or work permit, such as attend business meetings. TheseIt aredoes usuallynot coveredmatter byhow many countries you visit in the Schengen visaarea. waiver.Your total stay must be no more than 90 days in every 180 days. The 180-day period keeps ‘rolling’.

If you’re goingstaying for longer, or for other types of workwork, you may need a visa,visa work permit or residence permit.

The Belgian authorities are responsible for setting and enforcing entry rules. They decide which activities need a visa or permit, or which may be exempt.

You’ll need to check the specific rules of the region you’re going to:

• Flanders
• Wallonia
• Brussels

If you’re working in more than one countrycountry, you will need to check the entry rules of each country.

If you need a passport, visa or permit, you should apply well in advance of travel.

Visa and permit documents

This guide explains the general application process for some of the visa or permit types available in Belgium. It includes a checklist of documents that you’ll usually need to include when applying.

It may not cover all scenarios so you must always check the exact application process and document requirements with theBelgium’s Belgianembassy or immigration authorities or embassy.

You must also check what format the documents should be presented in, including if they must be:

• translated
• ‘legalised’ (apostillised)(with an apostille) or notarised
• originals, or if copies are acceptable
• signed in ink (a wet signature), or if they can be signed electronically (an e-signature)
• dated within a certain period of time, such as 30 days before you submit your application

Countries often use the terms visa, work permit and residence permit differently. For example, some may refer to a work permit as a visa.

This guide uses the same terms used in Belgium, so you know which ones to use when speaking to the Belgian authorities.

Check if you need a visa or permit

You do not need a visa or permit if you’re travelling to Belgium for up to 90 days in a 180-day period for:for specific business-related activities. These activities can include:

• running or attending job interviews
• attending trade fairs or seminar conventions
• board meetings
• meeting clients or customers (rules can differ by region)
• meeting colleagues, contractors or sellers (rules can differ by region)
• negotiating, signing and executing deals or contracts
• touring a company facility
• receiving goods supplied and manufactured by a Belgian company
• attending, speaking or presenting at a conference (paid or unpaid)
• engaging in a commercial transaction by management/supervisory personnel and financial services personnel, including insurers, bankers and investment brokers
• tour guides or tour operators attending or participating in conventions or accompanying a tour
• providing translation and interpretation services (if an employee of a UK firm)
• team building activities
• technical, scientific and statistical researchers carrying out research (under a hosting agreement)
• marketing research or analysis
• leisure travel, such as holidays or visiting friends or family

Or for the following types of training, as long as it’s for the same company or group:

• receiving classroom-based training
• receivingproviding on-the-jobclassroom-based training (Flanders only)
• shadowing someone’s job
• providing classroom-based or on-the-job training (Flanders only)

These activities are coveredusually byallowed while travelling under the Schengen visa waiver.

YourWhile a permit is not required, your employer may need to submit a Limosa declaration to the Belgian authorities.

Border checks

At the border, you may be asked to show:

• proof of return travel, such as plane or train tickets
• health insurance that covers your stay
• proof of accommodation for your entire stay
• enough money for the duration of your trip
• an invitation letter from your employer explaining your trip

Check Belgium’s exemptions

Certain types of work and activities do not require a visa or permit because they’re exempt. All countries have their own exemptions. What may be exempt in one country may not be in another. You should always check with the country’s authorities.

Each region in Belgium may also have its own exemptions and are not all covered in this guide. You’ll need to check with the individual authorities for a full list:

• Flanders
• Wallonia
• Brussels

The following examples may be exempt in some regions but not in others so you would have to check:

• after-sales service work (urgent maintenance or repair) for up to 5 calendar days in a month
• installing software for up to 8 calendar days a month
• prototype testing for up to 4 weeks in a calendar year (only in Brussels)
• installing or assembling first or initial systems or products for up to 8 days (doesn’t apply to those in the construction industry)
• self-employed workers staying in Belgium for business purposes for up to 5 days a month
• athletes, referees, support staff, official representatives, staff members, and any others recognised by the international or national sporting federations, travelling to Belgium for an international sports competition – allowed only for the duration of the competition and for a maximum of 3 months in a calendar year
• artists with an international reputation performing in Flanders for up to 21 days a quarter (includes support staff)
• artists with an international reputation performing in Brussels or Wallonia for up to 90 days a quarter (includes support staff)
• international transport sector workers (transporting passengers or goods)
• staff at international institutions – only if the institution’s status is governed by a ratified international treaty
• public administration staff and diplomats

You also do not need a visa or permit if attending closed circle meetings for a maximum of 20 consecutive days at a time and 60 days a year. This includes customer negotiations, staff evaluations and company strategy meetings. Check with the Belgian authorities if you’re not sure whether your meeting is a ‘closed circle meeting’.

YourWhile a permit is not required, your employer may need to submit a Limosa declaration to the Belgian authorities.

Show proof of exemption

You need to be able to show proof that you’re exempt to the authorities on request. This could be:

• an assignment letter
• employment confirmation
• a contract
• proof of required qualifications, such as a diploma and professional certificates
• CV

If you’re going for other business purposes or for more than 90 days, you may need a short or long-term permit.

Further checks

If you’re not sure if you need a visa or permit to travel you can get advice from the Belgian embassy.

Applying for a visa or permit

This guide outlines the steps required for each visa or permit. The application process and document requirements vary by region so they will have to tell you which ones you need.

Taking your family

For the short-term permits listed in this guide your family won’t be able to get dependant visas. They can join you for up to 90 days under the visa waiver rules.

There may be different rules for taking families if you have a long-stay permit. Check with Belgium’s authorities on the exact process.

Short and long-term permits

You need to apply for a short-term work permit if you’re in Belgium for up to 90 days in a 180-day period because you’re:

• transferring short term to a Belgian branch of a UK-based company
• providing short-term services to a client in Belgium

You need to apply for a long-term permit if you’re in Belgium for more than 90 days because you’re:

• transferring long term to the Belgian branch of a UK-based company
• working for a Belgian company on a long-term Belgian employment contract
• providing long-term services to a client in Belgium
• carrying out self-employed work
• conducting research work

Long-term permits are valid for up to 53 years depending on which one you need.

Transferring short term to a Belgian branch of a UK-based company

You need a short-term type B work permit for highly skilled workers if your UK-based employer is transferring you to a branch in Belgium.

To qualify you must:

• meet minimum salary requirements
• keep your UK employment contract
• stay on UK payroll

This type B permit can take 4 to 12 weeks to get. It’s valid for up to 903 days in a 180-day period.months.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

Your employer submits a:

• work permit application to the localregional immigrationemployment officeauthorities
• Limosa declaration to the Belgian authorities

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• Limosa declaration
• UK passport, valid for 6 months
• CV
• bachelor’s degree certificate from an accredited university
• signed employment contract with your UK employer
• signed assignment agreement with your UK employer
• social security cover certificate
• authorised employer’s ID
• comprehensive health insurance cover for Belgium

Providing short-term services to a client in Belgium

You need a short-term work permit to provide support that requires specialised technical knowledge (such as installing, repairing and maintaining machinery) if your UK employer has a contract or work order with a Belgian company.

Some of these activities do not require a permit if they’re only for a few days. Having this permit would allow you to carry out the work for a longer period of time.

To qualify you must:

• have relevant professional experience
• keep your UK employment contract
• stay on UK payroll

This permit can take 4 to 12 weeks to get. It’s valid for up to 903 days in a 180-day period.months.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

Your employer submits a:

• work permit application to the localregional immigrationemployment office

  authorities

• Limosa declaration to the Belgian authorities

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• Limosa declaration
• UK passport, valid for 6 months
• CV
• signed employment contract with your UK employer
• signed assignment agreement with your UK employer
• agreement between the UK employer and the Belgian company for the specific technical installation, repair, or maintenance work
• social security cover certificate
• authorised employer’s ID
• comprehensive health insurance cover for Belgium

Transferring long-term to a Belgian branch of a UK-based company

You need one of the following single permits if your UK-based company transfers you to a Belgian branch to work:

• EU intra-company transfer permit (EU ICT)
• for highly skilled workers and executives on assignment

Single permit EU intra company transfer (EU ICT)

You need a long-term EU intra-company transfer permit (ICT) if your UK-based company moves you to a Belgian branch to work for:

• up to 3 years
• 1 year if you’re a trainee

To qualify you must:

• be a manager, specialist or trainee
• have worked for the company abroad for at least 3 to 6 months (depending on the region where the Belgian company is based)
• have a bachelor’s level degree, or master’s degree for trainees
• keep your UK employment contract
• stay on UK payroll

The EU ICT can take 2 to 3 months to get. It’s valid for 1 year. You can’tcan extend it beyondfor theup to 3 years,years or 1 year if you’re a trainee.manager or specialist.

If you have a family they can join you with this permit type. Check with Belgium’s authorities on the exact process.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

1. Your employer submits your worksingle permit application.

2. You apply for a residencylong stay visa at the Belgian consulate.

3. Your employer submits a Limosa declaration to the Belgian authorities.

4. You register your residence at the local commune (local authority) when you get to Belgium.

5. You applycollect foryour a foreigner identity card.card from the local commune.

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• completed permit application form
• Limosa declaration
• UK passport for you and any dependants, valid for 3 months after you intend to leave Belgium
• marriage certificate, if applying with family
• birth certificate for any children, if applying with family
• bachelor’s degree certificate from an accredited university, or a master’s degree forcertificate traineesif you’re a trainee
• signed assignment agreement with your UK employer
• signed employment contract with your UK employer
• police clearance certificate,certificate, dated less than 6 months’ oldbefore from the date of applying (legalised with an apostille)
• medical certificate, dated less than 6 months’ oldbefore from the date of applying
• social security cover certificate
• comprehensive health insurance cover for Belgium

Single permit for highly skilled workers and executives on assignment

You need this single permit if both of these apply:

• you’re highly skilled or executive-level personnel
• your UK-based company moves you to a Belgian branch for up to 3 years

To qualify you must:

• meet minimum salary requirements
• have at least 3 years’ education at bachelor’s degree level, unless you’re at executive level
• keep your UK employment contract
• stay on UK payroll

This permit can take 2 to 4 months to get. It’s valid for up to 3 years and you can extend it. It may lead to permanent residence if you meet the criteria.

If you have a family they can join you with this permit type. Check with Belgium’s authorities on the exact process.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

1. Your employer submits your work permit application.

2. You apply for a residency visa at the Belgian consulate.

3. Your employer submits a Limosa declaration to the Belgian authorities.

4. You register your residence at the local commune (local authority) when you get to Belgium.

5. You applycollect foryour a foreigner identity card.card from the local commune.

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• completed permit application form
• Limosa declaration
• UK passport for you and any dependants, valid for 3 months after you intend to leave Belgium
• signed employment contract with your UK employer
• marriage certificate, if applying with family
• birth certificate for any children, if applying with family
• degree certificate from an accredited university, master’s degree for trainees
• police clearance certificate,certificate, dated less than 6 months’ oldbefore from the date of applying (legalised with an apostille)
• medical certificate, dated less than 6 months’ oldbefore from the date of applying
• social security cover certificate
• comprehensive health insurance cover for Belgium

Working for a Belgian company on a long-term Belgian employment contract

You need one of the following work permits if you are highly skilled and working on a Belgian employment contract:

• EU Blue Card for highly skilled work for at least a year
• singleSingle permit for highly skilled workers and executives for up to 3 years

EU Blue Card

To qualify for an EU Blue Card you must:

• have an offer of employment from a Belgian company for at least 1 year
• be on Belgian payroll
• meet minimum salary requirements
• have at least 3 years’ education at bachelor’s degree level

The EU Blue Card can take 2 to 43 months to get. It’s valid for up to 3 years and you can extend it. It may lead to permanent residence after 5 years’ continuous residency if you meet the criteria.

If you have a family they can join you with this permit type. Check with Belgium’s authorities on the exact process.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

1. Your employer submits your worksingle permit application.

2. You apply for a long-term visa at the Belgian consulate.

3. You register your residence at the local commune when you get to Belgium.

4. You applycollect foryour a foreigner identity card.card from the local commune.

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• completed application formforms
• UK passport for you and any dependants, valid for 3 months after you intend to leave Belgium
• employment contract or job offer from a Belgian company
• marriage certificate, if applying with family
• birth certificate for any children, if applying with family
• bachelor’s degree certificate from an accredited university
• police clearance certificate,certificate, dated less than 6 months’ oldbefore the date of applying (legalised with an apostille)
• medical certificate, dated less than 6 months’ oldbefore the date of applying
• proof that you can support yourself during your stay, provided by the employment contract
• proof of accommodation
• comprehensive health insurance cover for Belgium

Single permit for highly skilled workers and executives hired locally

To qualify for a single permit you must:

• have an offer of employment from a Belgian company
• have at least 3 years’ education at bachelor’s degree level, unless you will work as an executive
• be on Belgian payroll
• meet minimum salary requirements

It can take 2 to 4 months to get. It’s valid for up to 3 years and you can extend it. This permit may lead to permanent residence if you meet the criteria.

If you have a family they can join you with this permit type. Check with Belgium’s authorities on the exact process.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

1. Your employer submits your work permit application.

2. You apply for a residencylong stay visa at the Belgian consulate.

3. You register your residence at the local commune (local authority) when you get to Belgium.

4. You applycollect foryour a foreigner identity card.card from the local commune.

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• completed application form
• UK passport for you and any dependants, valid for 3 months after you intend to leave Belgium
• employment contract or job offer from the Belgian employer
• marriage certificate, if applying with family
• birth certificate for any children, if applying with family
• bachelor’s degree certificate from an accredited university from outside Belgium
• police clearance certificate,certificate, dated less than 6 months’ oldbefore from the date of applying (legalised with an apostille)
• medical certificate, dated less than 6 months’ oldbefore from the date of applying
• proof that you can support yourself during your stay, provided by the employment contract
• proof of accommodation

Providing long-term services to a client in Belgium

You need a worksingle permit to provide services if your UK employer has a long-term contract or work order with a Belgian company. This is available to both individuals with specialist technical knowledge and highly skilled workers.

To qualify you must:

• have relevant work experience
• keep your employment contract with your UK employer
• stay on UK payroll

This permit can take 2 to 4 months to get. It’s valid for up to 6 months (for those with specialist technical knowledge) and youfor up to 3 years (for highly skilled workers). You can extend it, although extensions will only be granted in limited situations.

YourIf familyyou won’thave bea ablefamily tothey applycan forjoin dependantyou permits.with Theythis maypermit betype. ableCheck towith visitBelgium’s youauthorities foron up to 90 days under the Schengenexact visa waiver.process.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

1. Your employer submits your work permit application to the local immigration office.

2. You apply for a residency visa at the Belgian consulate.

3. Your employer submits a Limosa declaration to the Belgian authorities.

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• completed application form
• Limosa declaration
• UK passport, valid for 3 months after you intend to leave Belgium
• signed employment contract with your UK employer
• signed assignment agreement with your UK employer
• after-sales agreement between the UK employer and the Belgian company
• police clearance certificate,certificate, less than 6 months’ old from(legalised thewith datean of applyingapostille)
• medical certificate, dated less than 6 months’ oldbefore from the date of applying
• social security cover certificate
• comprehensive health insurance cover for Belgium

Self-employed work

If you’re self-employed and want to work in Belgium you can apply for a professional card. Professional cards are valid for up to 5 years and are limited to specific professional fields.

To qualify you must:

• comply with all regulatory obligations
• show that your work is relevant to Belgium – this is measured in terms of ‘economic utility’
• show how many jobs you’ll create
• provide proof of the economic benefits
• show the benefits for Belgian companies
• outline the opportunities for exportsexports, if applicable
• show that your business is innovative
• show that your work has social and cultural benefits
• show that your professional activities in Belgium will provide you with sufficient income
• be ‘socially insured’ (with healthcare insurance)

A professional card can take up to 6 months to get. It’s valid for upbetween 2 to 53 years and you can extend it.

If you have a family they can join you with this permit type. Check with Belgium’s authorities on the exact process.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

You:

• submit a professional card application to the Belgian embassy
• submit a visa application
• register your residence at your local commune (local authority) when you get to Belgium
• apply for a foreigner identity card

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• UK passport for you and any dependants, valid for 3 months after you intend to leave Belgium
• evidence that you’ve met all the criteria, such as a business plan
• police clearance certificate,certificate, dated less than 6 months’ oldbefore from the date of applying (legalised with an apostille)
• medical certificate, dated less than 6 months’ oldbefore from the date of applying
• some professions require specific proof that you’re already established in your field – check with the Belgian embassy canwhat giveyou yourneed moreto informationprovide
• proof that you can support yourself during your stay
• proof of accommodation
• marriage certificate, if applying with family
• birth certificate for any children, if applying with family
• comprehensive health insurance cover for Belgium

Research work

YouResearchers coming to Belgium under a hosting agreement may be able to travel under the Schengen visa waiver. However, for most research activities, you will need a scientific visa if you want to work in Belgium as a researcher.Belgium.

To qualify you must:

• have the required qualification certificate or degree
• have an offer of employment with a Belgian research institute, that’s recognised by the Belgium Federal Science Policy Office
• have a hosting agreement with the recognised research organisation

A scientific visa can take 43 to 64 weeks to get. If the research institute needs to apply for recognition from the Federal Science Policy Office, youthis shouldcan allowtake an extra 3 to 4 weeks.longer.

The scientific visa is valid for up to 13 yearyears and you can extend it.

If you have a family they can join you with this permit type. Check with Belgium’s authorities on the exact process.

How it works

You’ll need to check the exact process and which forms you need with the authority in the region as they vary. This is a rough guide to help you prepare.

You:

• submit a scientific visa application to the Belgian consular authorities in the UK
• register your residence at the local commune (local authority) when you get to Belgium
• applycollect foryour a foreigner identity card from the local commune

Application documents

Belgian authorities may request different documents at different stages of the process. Usually, they need:

• UK passport for you and any dependants, valid for 3 months after you intend to leave Belgium
• employment agreement between you (the researcher) and the recognised research institution
• evidence of all relevant information (including how you meet the required criteria)
• marriage certificate, if applying with family
• birth certificate for any children, if applying with family
• police clearance certificate,certificate, dated less than 6 months’ oldbefore from the date of applying (legalised with an apostille)
• medical certificate, dated less than 6 months’ oldbefore from the date of applying
• proof that you can support yourself during your stay
• proof of accommodation
• comprehensive health insurance cover for Belgium

Belgian government guidance

Read official guidance on Belgium’s visas and work permits.

Make sure you always check the rules for the region where you’ll be staying:

• Flanders
• Wallonia
• Brussels

Check for travel changes

European governments may update or change their rules without notice.

You should always check general travel advice for Belgium, for updates on issues, such as safety and security, entry requirements and travel warnings before travelling, or planning to travel.