Find a list of codes for the relevant document codes, document status codes and details to be declared (for example, licences and certificates) in Data Element 2/3 (Appendix 5A).
This appendix provides details of the relevant document codes, document status codes and details to be declared (for example, licences and certificates) in Data Element (DE) 2/3 of the customs declaration.
This includes document codes for all types of authorisations required in order to declare the goods to the customs procedure concerned (for example, 1207 to be declared when the Agents hold specific authority to use an importer’s deferment account).
The National codes and details to be declared are specified below.
The Union codes and details to be declared are specified in Table 1, see Appendix 5A: DE 2/3: Documents and Other Reference Code (Union).
Where both Union and National document codes are being declared, enter any Union codes first.
Where a document code permits the use of status codes UA, UE, UP, US, XX or XW, and where the document normally requires a reference number, and where the document is not held (waiver is claimed) a statement supporting the use of those status codes must be provided. The statement must be provided in both the Second Component (Document Identifier) and in the fourth component: (Document Reason) (an..35) of DE 2/3.
See Appendix 5B: DE 2/3 document status codes for status code definitions.
Unless specifically instructed otherwise in column 4 of the individual document code, a document identifier reference number is not required.
Use of status code XX or XW is a legal declaration that the goods are exempted from the documentary controls.
Sufficient evidence must be held in records to demonstrate eligibility for the waiver or exemption which must be produced on demand.
Document code 110C has been added to the list of national document codes.
Document code 9023 has been updated to show that it is not currently in use. We are currently building functionality to enable document code 9023 to be used as an electronic licence. Once this functionality is available the new document code will be activated. In the meantime, continue to use document code 9100 instead.
Codes 9027 and 9031 have been added. A correction has also been made for 9019.
The description of code 9035 has been amended.
The definition of code 9035 has been amended in Appendix 5A: DE 2/3: National Document Codes.
This guidance has been updated to reflect amended instructions at codes 9005, 9100, 9101, 9102, and 9115.
The ‘Details to be entered on the Declaration’ for code 9022 have been amended.
Document code 9018 has been added to Appendix 5A for claiming exemption from additional duties which were imposed on goods exported from Russia and, or Belarus after 20 July 2022. Declarants using this document code must have evidence to prove that the goods had been exported from Russia and, or Belarus before 20 July 2022.
Document code 9UKR has been removed, as it is no longer in use.
Document codes 9019, 9020, 9023, 9026, 9028, 9029, 9030 & 9032 have been added to the list of National Document Codes.
Document codes 9022, 9033, 9034, 9035 and 9036 have been added to Appendix 5A: DE 2/3: National Document Codes.
Document Code 9022 has been added.
We have updated 9WKS in ‘Appendix 5A: DE 2/3: National Document Codes’ 9WKS to include an example of using valuation method 4 without SIV or SPV. 1BRD has also been added.
National document codes 9014, 9017, 9024, 9025 and Y229 have been added to Appendix 5A.
Document codes 9015 and 9016 have been added to the list of National Document Codes. Document status codes for 9011 have been amended to enable this document to be declared as an electronic licence.
The appendix has been updated with a new national document code Y999.
The appendix has been updated with a new national document code 9UKR, introduced to cover alternative proof of origin for goods from Ukraine.
National document codes 9011, 9012 and 9013 have been added to cover UK sanctions against Russia.
New codes 9009 and 9010 have been added to facilitate the operation of sanctions imposed against Russia and Belarus.
Document code 9008 has been added to Appendix 5A: DE 2/3: National Document Codes for use from 11:59pm on 24 March 2022. The document code can be used to claim an exemption from additional duties imposed on imports from Russia and Belarus which were shipped before 11:59pm on 24 March 2022.
The list has been updated at document codes 9006 and 9007.