Guidance

Current Crown Commercial Service suppliers: what you need to know

Guide for suppliers on a Crown Commercial Service (CCS) commercial agreement, who supply common goods and services to the public sector.

From:
Crown Commercial Service
Published
8 December 2014
Last updated
311 July 2023 — See all updates

Submitting monthly management information

CCS Management Information (MI) submissions are a record of business contracted to/or invoiced by suppliers on CCS commercial agreements.

All CCS suppliers need to complete MI submissions on a monthly basis for any agreements they are listed on as a supplier. Submissions are made using an online web portal.

Report management information to CCS

Guides for the process:

If you need help submitting your Management Information, email report-mi@crowncommercial.gov.uk

Customer Unique Reference Number (URN) list

When completing an MI submission, you need to include the unique reference number (URN) for your public sector customer.

You can download the latest Customer URN list

If you’re doing business with a customer who is not on the URN list, you can submit a request to CCS to have them added. Please complete the add organisation request form (ODS, 10.4 KB) form and email to supplier@crowncommercial.gov.uk

Suppliers and customers must both check that the customer can use the agreement they have selected to buy products and/or services from. Only the customers listed in the customer list for an agreement are eligible to use it. Eligible customers are listed in the contract notice for the agreement.

We won’t check that a customer is eligible to use our agreements when we add them to the customer URN list. The URN list is not a list of customers who are approved to use CCS agreements.

Audit and assurance

An annual supplier audit programme is carried out to provide assurance to the CCS board and the National Audit Office (NAO). The strategy is agreed in conjunction with the NAO and a risk based methodology is applied to identify suppliers to include in the annual audit plan.

This programme reviews:

  • the accuracy, appropriateness and completeness of management information returns made in relation to framework business
  • the timely and accurate payment of any CCS invoices
  • that financial reporting framework terms and conditions are met
  • the appropriate and accurate charging of customers making purchases under framework agreements

As a CCS supplier, your organisation is also required to provide an annual self-audit certificate confirming that you have robust systems in place to identify, record and report accurate and complete Management Information.

Promoting your place on a CCS agreement

Suppliers are encouraged to promote the fact that their goods and services are available through a CCS agreement to prospective public sector customers. To request a copy of the supplier marketing toolkit which includes logos and guidance please contact your CCS agreement manager or email supplier@crowncommercial.gov.uk

Supplier management

CCS manages suppliers on framework agreements.

There is a Commercial Agreement Manager (CAM) for each agreement who can help you with any questions you have. Email info@crowncommercial.gov.uk if you are unsure who your CAM is.

A network of Crown Representatives also helps ensure the government is getting the best value for taxpayers from its contracts with strategically important suppliers.

Expiring agreements

When an agreement expires, buyers can no longer buy your products and/or services on that agreement. If you have an existing contract with a buyer that goes beyond the agreement expiry date you can still fulfil that contract, and you need to continue to submit MI while applicable.

When the CCS agreement you are on is expiring or being replaced you will need to retender for a place on the new agreement. Contracts are not renewed automatically.

You can see tender opportunities for upcoming deals on the CCS procurement pipeline

Improving public procurement practice

CCS operates a Public Procurement Review Service scheme providing a direct route for suppliers to raise concerns about poor public procurement practice.

Bribery Act 2010

CCS expects its suppliers to put appropriate controls and procedures in place to ensure compliance with the Bribery Act 2010

Government Security Classifications Scheme

A new Government Security Classifications scheme was introduced in April 2014 making it simpler to classify government documents.

If you have any general enquiries please contact the Cabinet Office policy team at classifications@cabinet-office.x.gsi.gov.uk

Published 8 December 2014
Last updated 311 July 2023 + show all updates

  1. Update of URN list

  2. Update URN List

  3. Update URN List

  4. Update of URN list

  5. Update URN list

  6. Update of URN List

  7. Update of URN List

  8. Update of URN List

  9. Update URN List

  10. Update URN List

  11. Update URN List

  12. Update of URN List

  13. Update of URN list

  14. Update URN list and Add Org Form

  15. Update URN List

  16. Update of URN List

  17. URN List Update

  18. Update of URN List

  19. Update URN LIst

  20. URN List Update

  21. Update of URN List

  22. Update URN List

  23. Update of URN List

  24. Update of URN List

  25. Update of URN List

  26. Update of URN List

  27. Updated Customer URN list

  28. Updated customer URN list

  29. Updated customer URN list

  30. Updated customer URN list

  31. Updated URN list

  32. Updated URN list

  33. Updated customer URN list

  34. Updated customer URN list

  35. Updated customer URN list

  36. Updated customer URN list

  37. Updated customer URN list

  38. Updated URN list

  39. Updated URN list

  40. Updated customer URN list

  41. Updated customer URN list

  42. Updated customer URN list

  43. Included a note to remind suppliers and customers to check that the customer is eligible to use the agreement.

  44. Updated customer URN list

  45. Updated customer URN list

  46. The latest customer URN list is uploaded.

  47. Updated CCS customer URN list

  48. Updated Customer URN list

  49. The Customer URN list has been updated again to fix some problems with the data shown.

  50. Updated the Customer URN list.

  51. Updated guidance and documents, specifically about how to report Management Information (MI)

  52. Updated Customer URN list added

  53. We have updated the customer URN list.

  54. New URN list added

  55. New URN list uploaded

  56. New URN list uploaded

  57. New URN list uploaded

  58. New URN list added

  59. New URN list uploaded

  60. The Mystery Shopper Service has been rebranded to the Public Procurement Review Service and the name has been changed to reflect this update

  61. Updated Customer URN list

  62. New URN list uploaded

  63. New URN list uploaded

  64. New URN list uploaded

  65. New URN list uploaded

  66. new URN list uploaded

  67. new URN list uploaded.

  68. new URN list uploaded

  69. New URN list added

  70. New customer URN list uploaded

  71. New URN list uploaded

  72. amended document ordering

  73. Terms and conditions removed - out of date

  74. new URN list added

  75. URN list uploaded

  76. Amended hyperlink

  77. added guidance doc link

  78. amended mention of URN list.

  79. MISO Guidance Notes updated and latest URN list uploaded.

  80. Customer URN list updated.

  81. Updated customer URN list. Added guidance documents to help suppliers use MISO to submit management information.

  82. Customer URN list updated.

  83. Updated customer URN list.

  84. Updated URN request guidance document.

  85. Updated URN list.

  86. Updated customer URN list.

  87. Updated URN list

  88. Updated URN list

  89. Updated URN list.

  90. Updated URN list.

  91. URN list updated.

  92. Customer URN list updated

  93. Updated customer URN list

  94. Updated Customer URN list

  95. Updated Customer URN listing

  96. Updated Customer URN list

  97. Customer URN list updated

  98. added new customer urn list

  99. New 'add organisation' form added. The form has been simplified with fewer fields and the addition of drop down options for 3 fields: country, sector and organisation type. This will make it easier to complete with less margin for error, saving suppliers time.

  100. Updated latest URN list.

  101. Uploaded new URN list

  102. Updated Customer URN list

  103. Updated latest URN listt

  104. Updated Customer URN listing

  105. Updated latest URN list

  106. Customer URN list updated

  107. Updated URN list

  108. Updated URN list

  109. Updated URN list

  110. uploaded latest customer URN list for CCS suppliers

  111. Updated URN list

  112. Updated Customer URN listing

  113. Updated URN List

  114. Updated URN List

  115. Updated URN List

  116. Updated URN List

  117. Updated URN List

  118. Updated URN List

  119. Updated URN list as an XL file

  120. Updated URN list

  121. Updated URN list

  122. Updated URN List

  123. Updated URN list

  124. Updated text under download the latest URN section

  125. Updated Customer URN list

  126. Updated customer URN list

  127. Updated Customer URN list

  128. Updated customer URN list

  129. Updated URN list

  130. Updated customer URN list

  131. Customer URN list updated

  132. Added details of how to request copy of supplier marketing toolkit

  133. Updated Customer URN list

  134. Updated Customer URN list

  135. URN list updated 12/1/2015

  136. Customer URN list updated 5 January 2015

  137. First published.

Contents