Before you apply

You’ll need to provide additional information along with your application.

Written procedures

You must provide a document which details your customs procedures along with your application and this must include information on:

• your experience and qualifications in customs matters
• who will be responsible for making your declarations
• your internal processes, including how you’ll make sure your declarations are correct and how you’ll find and resolve any missing declarations
• your management checks, including how you’ll find and report any errors found after you’ve submitted your supplementary declaration
• how you’ll make sure you comply with prohibitions and restrictions when importing controlled goods or exporting controlled goods, including how you’ll recognise goods subject to controls
• your record keeping, audit trails and document security

If you have an Authorised Economic Operator authorisation for customs simplifications you do not need to give this information.

If you’re applying for imports, then you’ll also need to provide:

• month-end processes (for example, final supplementary declarations and late declaration estimates)
• details of your procedures if you’re applying to use aggregation, how you’ll make sure the aggregated rules are complied with, and any management controls you undertake
• duty management system procedures and how your commercial system communicates with the duty management system — if this applies

If you’re applying for exports, then you’ll also need to provide information on your export procedures.

List of signatories

You must provide a list of your employees who are authorised to contact us to amend your application or authorisation. This list must be signed by a director.

Personnel chart

You must provide a personnel chart listing each department, employees and their responsibilities.

Commodity codes

You must provide a description of the goods, either the relevant 8 digit or 4 digit commodity codes for the goods. The description of the goods must be the normal trade description and detailed enough for immediate, precise identification and classification.

For example, Import 090112 00 or Import 0901 Coffee — not roasted — decaffeinated.

The lists should be provided as spreadsheets.

Procedure codes

You mustand provideadditional the procedure codes

For for the customs procedures you intend to use.use you must provide the:

• procedure codes 
• additional procedure codes

You can find the procedure codescodes and inadditional theprocedure codes in the UK Trade Tariff: volume 3 for CDS.

You cannot use some customs procedures with simplified procedures. Find the procedure codes that you cannot use in the the simplified procedures exclusion list.

Third-party applicants

If you’re applying to make declarations as a third-party representative, you must provide a client list.

For each client you must provide the following details:

• name
• EORI number
• address
• type of representation — either direct or indirect
• any special procedure authorisations they hold
• date notified
• duty deferment account — where this will be used for payment for imports, including if you have permission to use your client’s account

If you do not have any clients yet and we approve your application, you’ll need to provide us with their details before you use your simplified procedure authorisation on their behalf.

If you’ll be acting as an indirect representative, you’ll not be able to use your own simplified procedure authorisation when making declarations to the following special procedures held by your clients:

• inward processing
• outward processing
• authorised use (end-use)
• Temporary Admission
• private customs warehouse (type U)

Centralised clearance

If you’re applying for centralised clearance in Northern Ireland, you must provide a list of the other companies who will be involved in the centralised clearance authorisation.

You cannot apply for centralised clearance for imports into Great Britain (England, Scotland and Wales).

UK Continental Shelf

If you’re applying for authorisation to use entry in the declarant’s records to export goods to the UK Continental Shelf, you’ll need to show how your goods qualify.

How to apply

1. Complete the C&E48 form to apply for authorisation to use simplified procedures for imports and exports.

2. Send your completed form to the address on the form — unless you’re a large business.

Email HMRC to ask for this form in Welsh (Cymraeg).

If you’re a large business

Send the form to your Customer Compliance Manager (CCM) and your regional Large Business ‘contact us’ mailbox.

After you’ve applied

You’ll receive a letter telling you if we’ve approved your application or not. If you do not get approval, the letter explains the reasons why and tells you about the review and appeals procedure.

If we approve your application, you’ll get a letter that:

• confirms your authorisation numbers
• sets out the authorisation conditions

If your information changes after you’ve applied

If any of your contact details change (for example, your address or telephone number), you must let us know by emailing customsauthorisations@hmrc.gov.uk.

How to cancel or amend your authorisation

You can cancel or amend your authorisation by emailing customsauthorisations@hmrc.gov.uk. You should also tell us if there has been a change to your business which may affect your authorisation such as:

• changing your trading name or your trading address
• if the owner of the business changes

Large businesses must send the email to the Customer Compliance Manager and regional Large Business ‘contact us’ mailbox.