Submit a Bulk Claim (SaBC)

Submit a Bulk Claim enables providers to upload Legal Help, Crime Lower and Mediation monthly submissions.

ChangesWhen forto providerssubmit your claim

TheYou newshould servicemake your submission between the 1st and 20th of the month following the submission period. For example, your October submission containing work completed up to and including 31 October should be made between 1 and 20 November. Try to make sure your submission is at the beginning of the month as this allows maximum time to offer support and resolve any questions.

Please note, that providers will requirebe youupdated when SaBC has been made available for use with your October submission.

How to submitclaim

All claims eitherfor controlled work, mediation and crime lower work must be submitted via Submit a revised Bulk UploadClaim Spreadsheet(SaBC).

SaBC oris througha updateddigital CSV,billing XML,service that allows and TXTvalidates exports.monthly submissions online and calculates fees.

Each

To claimaccess Submit a Bulk Claim, you will need to includehave a new,verified singleaccount feewith code

ThisSign changein to legal aid services (SILAS) and Submit a Bulk Claim will need to have been added to your profile. Once this has been requireddone, and you are logged into SILAS, you will be able to enableclick uson a link to deliveraccess the newSubmit servicea atBulk speed.Claim landing page. See the Legal Aid Agency training website for guidance on how to create an account with and use SILAS.

How SaBC works

YouProviders can access the service via SILAS and can upload their bulkload or case management system exported data file directly into SaBC. The service will needcheck tothe includefile and calculate the newprice feeof codeseach inclaim Octoberwithin submissionit. (dueIf toany information is missing or if fundamental errors have been made within the submission, it will be submittedrejected inprior Novemberto 2025)calculating forcosts.

You themcan find further information on how to beuse acceptedSaBC byin the newGuide system.to SaBC which will be released shortly.

Changes for providers

TheUnlike CWAin monthlyCWA, submissionsproviders contingencyare willunable endto onenter Mondaythe 20details Octoberof andeach claimsclaim directly into SaBC – instead the submission must be madeuploaded invia Submita bulkload spreadsheet export or via a Bulkfile Claimexported infrom ordertheir tocase receivemanagement futuresystem monthly(updated payments. CSV, XML, and TXT exports).

Using the bulkload spreadsheet and compatibility

ToIf supportyour case management system isn’t compatible with SaBC, you tocan makestill thisbulkload change,your wesubmission aredata workingusing withthe softwareUpdated vendorsbulk whoupload arespreadsheet (MS updatingExcel theirSpreadsheet, 10 systemsMB).

You tocan accommodatefind further details on the completion of the spreadsheet in the SaBC Bulkload Spreadsheet User Guide (MS Word Document, 1.94 MB)

In light of the introduction of SaBC and enablethe updating of the newProvider feebulkload codes.spreadsheet, Mostthe claim vendorsamendment haverequest confirmedforms will thatbe theyupdated areand goingpublished prior to auto-generatethe launch of the codessystem. inThese forms will reflect the claimaddition exports.  of the new ‘Fee Code’ field.

MostEach vendorsclaim havewill alsoneed confirmedto thatinclude theya cannew, enablesingle claimfee exportscode

This generatedchange duringhas been required to enable us to deliver the contingencynew periodservice at speed.

Starting with your October 2025 submission, (due to be re-runsubmitted within November 2025) you will need to include the new fee codes included,for whichthem supportsto ourbe intentionaccepted toby requirethe allnew Aprilservice.

The 25CWA –monthly Septsubmissions 25contingency submissionswill toend on Monday 20 October   and future claims must be made in Submit a Bulk Claim.Claim However,in weorder recogniseto thatreceive theremonthly maypayments. 

To besupport additional work for you to updatemake claimthis exportschange, fromwe theare contingencyworking periodwith andsoftware wevendors who are continuingupdating their systems to exploreaccommodate optionsand toenable minimisethe this.new Wefee willcodes. confirmMost howvendors wehave willconfirmed askthat youthey are going to approachauto-generate thesethe codes in the nextclaim 2 weeks. exports.  

 WeWe acknowledge that this is a considerable change and we are working as hard as possible to minimise the impact for providers, including working with a group of providers to design the service. However, due to the need to deliver a working service as early as possible, the initial release will only support the submission and pricing of claims.

We are developing a full suite of training and guidance and will begin rolling this out as soon as possible. As a first step, we wanted to provide you with key information on the new system to help you prepare for implementation.

You can find the following documents on GOV.UK:

• New fee codes with mapping (MS Excel Spreadsheet, 173 KB)
• Updated bulk upload spreadsheet (MS Excel Spreadsheet, 10 MB)
• Validation overview for providers (PDF, 143 KB, 3 pages)
• SaBC FAQs (MS Word Document, 178171 KB)

You will need to include the new fee codes in October submissions as they are prepared this month.

SaBC

You Guidance

Replacementwill ofneed CWA monthly submissions system – Contingency claims

Further to ourinclude communications about the introduction of the new Submitfee acodes Bulkin ClaimOctober service,submissions weas havethey beenare exploringprepared optionsthis formonth.

Claims submissionrelating of contingency claims (April 25 to Septemberthe 25contingency submissions).

period

Most software vendors have also confirmed that they can enable claim exports generated during the contingency period to be re-run with the new codes included, which willsupports enableour themintention to berequire uploadedall intoApril the25 – Sept 25 submissions to be made in Submit a Bulk ClaimClaim. service.However, Ourwe intentionrecognise remains that wherethere thismay isbe possible,additional work for you to update claim exports from the contingency period and we are continuing to explore options to minimise this. We will confirm how we will ask you to workapproach withthese yourimminently.

Calculating vendorvalue toof re-runan theoutcome

Upon relevantsuccessful submissionsuploading and submitacceptance themof inthe submission, SaBC bywill price each line and will provide the 20 Decembertotal 2025.value of the submission.

WeProviders arewill workingalso be able to view the calculated price of each line of the submission and can click on aeach solutionindividually to minimiseview additionalhow burdenthat forsum has been determined.

In future, providers whowill arebe unableable to re-runexport submissionsthe details of the claims and the calculated price, from SaBC.

The value for each claim will be calculated will be in accordance with the newrelevant feeprovisions codesin the respective Civil/Crime Remuneration Regulations and willStandard provideCivil/Crime aContracts, with further updateinformation available in 2the weeks.reporting codes guidance below.

• SaBC

  Reporting BulkloadNew Spreadsheetmatter Userstarts Guidefor (MScontrolled Wordwork Document,and 1.94mediation

  ‘New MB)

• matter starts’ is the LAA contracting term used for controlled work and mediation, e.g., the first meeting a provider has with a client.

  How to report new matter starts depends on what method of submission you’re using.

  LAA’s bulkload spreadsheet

  Enter new matter starts into the controlled matter start form (CMSF) area of the spreadsheet.

  CMS file

  Contact your software supplier to find out if your CMS bulkload file contains your new matter starts.

  Guidance Documents

  The Guidance for SaBC Claims ( (PDF,, 1.67 1.67MB, 172 MB,pages) 172includes pages)

• help on selecting the appropriate Fee Code and other codes (e.g. matter types) when reporting completed civil and mediation work.

  The Guidance for Reporting Crime Lower Work ( (PDF,, 2.33 2.33MB, 135 MB,pages) 135includes pages)

• help on selecting the appropriate Fee Code and other codes (e.g. stage reached) for completed criminal work. The changes made are also summarised in the Guide to the Changes in Reporting Crime Lower Work (attached) ( (PDF,, 527 527KB, 37 KB,pages)

  Contact

  Email 37SubmitABulkClaimQueries@justice.gov.uk pages)

We understand this is a significant change, at short notice, and are committed to working closely with you to support a smooth transition.

We are keen to understand more about your monthly submissions, how you usually submit and the impacts of this change on your usual operations, you can help us by sharing your feedback using this link  - - New ‘Submit a Bulk Claim’ service - Provider feedback form.

If you have any questions, feedback, or require further clarification, please contact SubmitABulkClaimQueries@justice.gov.uk