1. The Legal Requirements

Every Private Registered Provider (PRP) registered with the Regulator of Social Housing (the regulator) must must:

• submit its annual accounts and auditor’s report to the regulator within six months of the end of the period to which they relate (section 128, Housing and Regeneration Act 2008,2008), the Act):OR

  • its annual accounts and auditor’s report OR

  • submit its accountsaccounts, with an accountant’s report, if the exemptions applicable to small companies, limited liability partnerships, charities and registered societies (sections 129, 134 and 135 of the Act)Housing and Regeneration Act 2008) apply.

  If it fails to do soso, without reasonable excuse, the PRPRP (and every responsible person directly concerned with the conduct and management of its affairs) may be guilty of an offence and may be prosecuted by the regulator. regulator.

  The regulator has no powers to extend the deadline for submission of accounts.

  2. Documents to be submitted

  2.1 Annual Accounts

  PRPsRPs may submit either electronic or paper copies of their signed accounts and auditor’s report or, where applicable the accountant’s report.

  The regulator prefers that all accounts (and particularly those from larger PRPsRPs) are submitted electronically through the regulation data collection system NROSH+. The accounts can be uploaded under the ‘upload regulatory documents’ facility (available in ‘My NROSH+’). In doing so it is important that you identify the document as Document‘Document Type: Other Regulatory Document, Primary Tag: Annual Financial Statement.Statements’. Alternatively,Alternatively PRPsRPs may submit electronic copies of accounts by email to the Registryregistry and Notificationsnotification Teamemail at RNTeam@rsh.gov.uk.

  PRPsProviders submitting their accounts by post should send one paper copy of the signed accounts to:

  The Registry and Notifications team
  Regulator of Social Housing,Housing
  Fry Building,Building
  Marsham Street,Street
  London
  SW1P 4DF
  

  To help with our administration process, we request an unbound and unstapled copy,copy, marked on the front with your registrationsocial numberhousing withregistration the regulator.number.

  The auditors’ report or the accountants report must bear the auditor’s or accountant’s signature.

  The balance sheet and, where applicable, income and expenditure statement must be completed in accordance with the relevant legislation for the constitutional structure of the PRPRP and in line with the rules and governing instruments of the PRPRP and must:

  a)(a) show the date on which the PRPRP’s board or other governing body approved the accounts

  b)(b) be signed on behalf of the board or other governing body with original signatures (or as described as acceptable above) as follows:

  • i)(i) in the case of registeredRegistered societiesSocieties by at least two board members and the secretary

  • ii)(ii) in the case of non-charitable companies and limited liability partnerships by one member of the board

  • iii)(iii) in the case of registered charities by at least two directors or trustees (both(section 135(4) Housing and Regeneration Act 2008).

  Trustees or directors should sign both the balance sheet and revenue account,account sectionof registered charities’ accounts (section 135(4) ofHousing theand Act).Regeneration Act 2008).

• iv)Companies companies which are also registered charities must meet the requirements for registered charitiescharities.

While accounts must have been approved by the board, there is no need for the accounts to have been received by an Annual General Meeting before they are submitted to the regulator.Regulator. A late AGM is not a reason to delay submitting accounts.

2.2 Auditor’s Management Letter (for audited accounts only)

Please also submit with the relevant accounts, or as soon as possible afterwards, a copy of your signed auditor’s management letter. As above these can be submitted through NROSH+, via the Registryregistry and Notificationsnotification Teamemail at RNTeam@rsh.gov.uk or in hard copy.

2.3 Accounts are regarded as outstanding until a signed copy has been received and logged by the Registry and Notifications team.

Only the Registry and Notifications Teamteam can log receipt of accounts on the regulator’s computer system for the statutory submission of accounts. A copy of the latest set of accounts is placed on the regulator’s statutory register of social housing providers (the register) which can be accessed by the public on request.reques. Please take care to submit only relevant information to us. Any supplementary pages provided as part of the accounts submission will not be filtered out by us and will be placed on the register.

3. Non submission of accounts

Submission of accurate, complete and timely returns is a fundamental responsibility of PRPsRPs and a key part of the co-regulatory system. The seriousness with which the regulator regards late or poor quality returns is set out onin ourHow websitewe https://www.gov.uk/government/collections/how-we-regulateregulate. That section sets out that the regulator may reflect the submission of poor quality or late returns in its regulatory judgements on providers.

In addition, those PRPsproviders that have failed to submit their accounts in line with their statutory obligations will be publicised by adding them to the list[List of accountnon-submission non-submittersof publishedannual onaccounts] the regulator’s website.(https://www.gov.uk/government/publications/list-of-non-submission-of-annual-accounts).

Queries

If you have any queries on this guidance,guidance please contact theour RegistryReferrals and NotificationsRegulatory TeamEnquiries team at RNTeam@rsh.gov.ukenquiries@rsh.gov.uk. Tel: 0300 124 5225