Guidance

Record retention and disposition schedules

The Ministry of Justice uses Record Retention and Disposition Schedules (RRDS) to manage its compliance with the Public Records Acts.

From:
Ministry of Justice
Published
15 December 2014
Last updated
1922 JuneAugust 2023 — See all updates

Documents

What to keep

PDF, 404 KB, 12 pages

MoJ headquarters RRDS

MS Word Document, 124 KB

Magistrates court RRDS

MS Word Document, 126 KB

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County Court RRDS

PDF, 98.1 KB, 15 pages

Crown Court RRDS

MS Word Document, 127 KB

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Employment tribunal RRDS

PDF, 68.5 KB, 4 pages

Parole Board RRDS

MS Word Document, 121 KB

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Health, Education and Social Care Chamber RRDS

PDF, 190 KB, 5 pages

Ministry of Justice and HM Courts and Tribunals Service Finance RRDS

MS Word Document, 103 KB

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GRC Tribunals RRDS

MS Word Document, 120 KB

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Gender Recognition Panel RRDS

PDF, 149 KB, 4 pages

Court of Appeal, civil division RRDS

PDF, 159 KB, 6 pages

Court of Appeal, criminal division and Court-martial Appeal Court RRDS

PDF, 240 KB, 6 pages

Commercial and contract management directorate RRDS

MS Word Document, 109 KB

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Office of the Public Guardian RRDS

MS Word Document, 116 KB

Judicial Conduct Investigations office RRDS

MS Word Document, 133 KB

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Civil Justice Council RRDS

PDF, 243 KB, 4 pages

Family Justice Council RRDS

PDF, 237 KB, 5 pages

Operational and System Assurance Group (HMPPS) RRDS

PDF, 256 KB, 5 pages

Prisons and Probation Ombudsman RRDS

PDF, 288 KB, 5 pages

Estates RRDS

MS Word Document, 174 KB

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Language services RRDS

MS Word Document, 117 KB

Presidents’ support offices RRDS

PDF, 67 KB, 5 pages

Official Solicitor and Public Trustee RRDS

MS Word Document, 111 KB

Private Office RRDS

MS Word Document, 104 KB

Fees Office (RCJ) RRDS

PDF, 140 KB, 4 pages

Senior Court Costs Office (RCJ) RRDS

PDF, 139 KB, 3 pages

Judicial Office RRDS

PDF, 246 KB, 10 pages

Court Funds Office RRDS

PDF, 127 KB, 4 pages

Sentencing Council RRDS

MS Word Document, 130 KB

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HMCTS Governance and Assurance RRDS

MS Word Document, 119 KB

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Administrative Court (RCJ) RRDS

PDF, 146 KB, 6 pages

Advisory Committees on Justices of the Peace RRDS

PDF, 168 KB, 4 pages

Probate Registries RRDS

MS Word Document, 122 KB

Employment Appeals Tribunal RRDS

PDF, 185 KB, 4 pages

Independent Monitoring Authority RRDS

PDF, 151 KB, 4 pages

Social Entitlement Chamber RRDS

PDF, 151 KB, 5 pages

Service Operations RRDS

PDF, 133 KB, 4 pages

Immigration and Asylum Chambers RRDS

PDF, 158 KB, 5 pages

Tax Chamber RRDS

PDF, 158 KB, 5 pages

Courts and Tribunals Service Centres RRDS

PDF, 65.3 KB, 5 pages

King's Bench (RCJ) RRDS

PDF, 80 KB, 8 pages

Upper Tribunal Lands Chamber RRDS

PDF, 72.4 KB, 6 pages

Upper Tribunal (Tax and Chancery Chamber) RRDS

PDF, 64.8 KB, 4 pages

Legal Aid Agency RRDS

PDF, 74.2 KB, 10 pages

Upper Tribunal Administrative Appeals Chamber RRDS

PDF, 66.3 KB, 4 pages

Help with Fees RRDS

PDF, 60.3 KB, 3 pages

Human Resources Records RRDS

PDF, 57.5 KB, 10 pages

War Pensions and Armed Forces Compensation Chamber RRDS

PDF, 67.6 KB, 4 pages

Civil National Business Centre RRDS

PDF, 182 KB, 4 pages

Details

Ministry of Justice (MOJ) information is kept for three reasons:

  • Historical reasons: certain information will form MoJ’s archive - documenting what happened and why. This usually includes important decisions about the organisation, major decisions of policy, primary legislation, samples of court and prison records, and often the information created by or around senior figures in the department.

  • Statutory reasons: MOJ is required to keep certain pieces of information for specified periods of time by law - such as HR records, information about your buildings and finance records.

  • Personal or team reference, or essential business use: MOJ needs to refer to it in the future to do its job effectively.

The What to Keep guide identifies what a record is, where to save it and when it can be deleted.

Published 15 December 2014
Last updated 1922 JuneAugust 2023 + show all updates

  1. Civil National Business Centre RRDS published.

  2. What to keep document updated.

  3. Help with Fees RRDS, Human Resources Records RRDS and War Pensions and Armed Forces Compensation Chamber RRDS published.

  4. Upper Tribunal Administrative Appeals Chamber RRDS published and Presidents’ support offices RRDS and Employment Appeals Tribunal RRDS updated.

  5. County Court, Family Court, Court of Protection and the District Registries of the High Court RRDS, Legal Aid Agency RRDS and Upper Tribunal (Tax and Chancery Chamber) RRDS published.

  6. Courts and Tribunals Service Centres RRDS, County Court Family Court Court of Protection RRDS, King's Bench (RCJ) RRDS and Upper Tribunal Lands Chamber RRDS published.

  7. Administrative Court (RCJ) RRDS replaced.

  8. Health, Education and Social Care Chamber RRDS and Court of Appeal, civil division RRDS updated.

  9. Tax Chamber RRDS and Immigration and Asylum Chamber RRDS added.

  10. 'What to keep' and 'County court' documents updated. 'Social Entitlement Chamber RRDS' and 'Service Operations RRDS' published.

  11. Advisory Committees on Justices of the Peace RRDS updated.

  12. Health, Education and Social Care Chamber RRDS updated.

  13. Independent Monitoring Authority RRDS published.

  14. Probate Registries RRDS published.

  15. Administrative Court (RCJ), Queen’s Bench (RCJ) and Advisory Committees on Justices of the Peace RRDS's published.

  16. HMCTS Governance and Assurance RRDS and Sentencing Council RRDS published.

  17. New RRDS documents published

  18. Presidents’ Support Offices and Language Services RRDS's published.

  19. Estates RRDS published.

  20. New records published.

  21. Judicial Conduct Investigations office RRDS published.

  22. Office of the Public Guardian RRDS published.

  23. New RRDS's published.

  24. What to keep guide updated.

  25. Solution Delivery Operations RRD, Internal Audit and Assurance RRD, Criminal Injuries Compensation Appeals Panel CICAP RRD and Ecclesiastical Appointments Office RRD added to page.

  26. MOJ and HMCTS finance, GRC Tribunals and Health, Education and Social Care Chamber RRDS's published.

  27. Legal Aid Agency, Private Office Directorate and Parole Board RRDS's published.

  28. NOMS and HMPS RRDS document added

  29. All RRDS' replaced and 3 new ones added

  30. First published.