Key stage 2: registering pupils for the tests

Pupil registration opens on the Primary Assessment Gateway (PAG)(PAG) on Monday 1210 February and must be completed by Friday 87 March.

Pupil registration data is used to ensure the:

• pupil lists within access arrangements forms are accurate
• quantity of test materials provided is sufficient
• test attendance registers are accurate
• list of expected pupils for teacher assessment (TA) is accurate
• results data returned to your schools matches the pupil data held in yourtheir management information system (MIS)(MIS)

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Checking your pupil data

To access the ‘Manage pupil registration’  formform for the first time, sign in to the PAG,PAG, select the ‘My Activity’ tab, then ‘Outstanding activity’. PupilIndependent schools and pupil referral units with test orders will find the form in the ‘Available activity’.activity’ section.

If you submitted your school census data to the Department for Education (DfE),(DfE), your pupil list will already be pre-populatedpopulated with the latest available data. However, you should still need to check that the data is accurate.

By 11:59pm on Friday 87 March, you must:

• check your pupil list to ensure pupil data is correct, including full legal name, date of birth and unique pupil number (UPN)(UPN)
• edit information if required
• add pupils who are not on your school’s ‘existing pupils’ list
• ensure theeach correct pupil registration code has been assigned tothe eachcorrect pupil registration code

When making changes to your pupil data, we recommend selecting ‘save’ after each pupil amendment. amendment.

Your data will not be pre-populatedpopulated yet if you:

• are a pupil referral unit, secure unit or independent school
• are a non-maintained special school that did not place a test order by the deadline in November
• did not submit your school census data to DfE

In these cases, you will need to upload your pupil data. You can do this by adding pupils individually to the ‘Manage pupil registration’ form or by using the bulk upload template available in the ‘Manage pupil registration –- upload multiple pupils’ form. You can find this in your ‘Available activity’.

All community special, non-maintained special, foundation special, academy special sponsor led, free special or academy special converter schools must still check, upload or amend pupil data and ensure each pupil has been assigned the correct pupil registration code.

Uploading multiple pupils

Select the ‘Manage pupil registration –- upload multiple pupils’ form and follow the steps below:

1. Select ‘Download’ to download the template.
2. Populate the template with your pupil data.
3. Ensure you have not changed any headers within the template.
4. Ensure your pupil information is entered in the required order and format – examples canare beavailable found on the form.
5. Save the file as a ‘comma delimited’ (.csv) file.
6. Upload your file by selecting ‘Select file’.
7. Locate your saved file.
8. Submit.

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If therethe aredata includes any errorserrors, when uploading the data, such as an incorrect UPN format, theyou user who submitted it will receive an email advisingexplaining whatthe necessary actions are required to resolveamend this.the Theydata. willYou needmust tomake resolvethese thecorrections error in the file and upload it again.

Pupil registration codes

All pupils will automatically show as ‘Registered’ for each test subject. You can change a pupil’s status for each subject by selecting ‘edit’ and selecting one of the following codes from the drop-down list.list:

Code	Description
Registered	Pupil is expected to sit the test or will later be recorded as ‘Just arrived’ or ‘Unable to access’ or ‘Absent’ on the test attendance register
Below	Pupil working below the overall standard of the test subject
Future	Pupil taking one or more, but not all, assessments in a future year
Left	Pupil has left the school
Previous	Pupil took one or more, but not all, assessments in a previous year
Unregistered	Pupil appears incorrectly in your existing pupil list

Pupils whoPupils who are learning outside their chronological year group for all subjects should be included in your pupil registration data at the end of the academic year in which they complete the relevant KS2 programme of study. If they have been incorrectly included, you should use the ‘Unregistered’ code.

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Pupils youworking arebelow unsurethe howoverall tostandard recordof athe pupiltests within(code pupil‘B’)

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• ‘Below’ on the PAG during pupil registration
• ‘B’ data

Once(Below youthe havestandard) checkedon the test attendance register for each test that yourthey pupils’have detailsnot andtaken

You pupilcan update a pupil’s registration codesrecord at any time, including on the day you are correct,administering a test, if you mustchange submityour theassessment form.of their ability.

YouFor willEnglish grammar, punctuation and spelling and mathematics tests, pupils must complete all tests papers to receive on-screenan confirmationoverall test outcome. They cannot take one component of completionthe test and anbe emailregistered toas confirmbelow youthe havestandard completedfor another – for example, a pupil registration.cannot Atake copyPaper 1 of thisthe emailEnglish willgrammar, alsopunctuation and spelling test and be availablemarked inas ‘B’ on the test attendance register for Paper 2. In this scenario, STA would correct the pupil’s status to ‘A’ (Absent) for Paper 2.

If your ‘Completedschool activity’.decides not to enter a pupil for the reading and mathematics tests because they are working below the overall standard, you should use either the pre-key stage standards or engagement model to provide a teacher assessment outcome.

Submitting pupil registration data

Independent schools

You will only be able to register pupils for the tests if you:

• placed a KS2 test order by Friday 1715 November
• have a written agreement in place with the local authority that will monitor your KS2 tests
• informed us of your local authority monitoring arrangement on the PAG by Friday 86 December

Independent schools that do not upload their pupils’ details and complete pupil registration by Friday 87 March will not be able to participate in the tests.

Keeping pupil registration data updated

You can make updates to your pupil registration data upuntil to11:59pm on Thursday 2322 May. May.

If you need to make any changes, you can amend the ‘Manage pupil registration’ form and re-submit.resubmit.

It is important you update your data if:

• any pupils join or leave your school
• a pupil’s registration code changes – for example, if a pupil was registered as ‘Below’ for a test subject but you later decide the pupil can take the test

PupilWe registrationwill datause isyour usedpupil registration data to determine your school’s expected TAteacher pupilassessment data. If you do not keep thisyour pupil registration data up to date, it will cause errors when submitting your TAteacher assessment data in June.

If you have any further questions about how to register a pupil, or need support completing pupil registration, you can contact the national curriculum assessments helpline on 0300 303 3013 or email assessments@education.gov.uk.

Updating your attendance register

If you add a new pupil to the test attendance register during test week, or the following timetable variation week, you must also ensure you have updated your pupil registration data within the ‘Manage pupil registration’ form on the PAG, so that we have a record of their UPN.UPN.

Pupils Thismarked includeson addingthe pupilsattendance register as ‘Pupils working below the standard of the tests.tests - B’ should be recorded as ‘Below’ on the PAG.

ThePupils marked as ‘Unable to access - U’ and ‘Just arrived - J’ on the attendance register alsoshould allowsbe yourecorded as ‘Registered’ on the PAG.

Pupils whose performance cannot be established because they have just arrived in school (code ‘J’)

Pupils should not take the test if your school has not had enough time to recordassess a pupil’s abilities and determine whether they are working at the standard of the test. You should complete pupil registration for them on the PAG and mark them as ‘J’ (Just arrived) on the test attendance register.

This applies to pupils who have:

• arrived in school during the weeks immediately before the tests
• recently come from a different education system

If you have determined a pupil’s abilities prior to the tests and found that they are not working at the test standard in a subject, you should use the pre-key stage standards or engagement model, as ‘Unableappropriate, to access’assess them.

If a test is administered to a pupil who has just arrived in school, you should mark the pupil as ‘✓’ (Attended) on the attendance register and ‘Justreturn arrived’.their Thesetest pupilsscript for marking.

Pupils who are working at the standard of the tests but unable to access them (code ‘U’)

Schools should refer to the KS2 tests access arrangements guidance to help pupils who are working at the overall standard of the tests to complete them. If a pupil is working at the standard of the tests but unable to access them, even with appropriate access arrangements, they must be recordedregistered on the PAG but should not take the test. You should mark them as ‘Registered’‘U’ within(Unable to access) on the ‘Managetest pupilattendance registration’register.

This form.may apply to pupils who have:

• a disability
• specific medical needs
• spent time in hospital towards the end of the key stage
• been absent from school for an extended period – for example, pupils who were home educated or excluded and need time to adjust to regular school life
• recently experienced, or are experiencing, severe emotional difficulties

Pupils who need access arrangements

Schools should register pupils who need access arrangements for the KS2 tests, regardless of whether they go on to take them.

PupilYou registration must becomplete completedpupil registration before making applications or notifications for access arrangements, because these forms will ask you to select the pupil from a drop-down list.

Pupils with English as an additional language

You should ensure pupils with English as an additional language (EAL) are included in your KS2 pupil registration data, regardless of whether they go on to take the tests.

English Sectiontests

Pupils 6.3who cannot communicate in English are considered working below the overall standard of the 2024English KS2tests ARAand should not take them. You should use the pre-key stage standards providesto furthermake guidancea teacher assessment judgement for English reading and writing, providing the pupil is engaged in subject-specific study.

Mathematics tests

To establish a pupil’s abilities in mathematics, teachers and language support staff could work together to translate national curriculum work into the pupil’s preferred language.

If a pupil is working at the standard of the mathematics tests, the school should consider using access arrangements to enable the pupil to take the tests. You can find more information on EALusing pupils.written or oral translations in the KS2 access arrangements guidance.

FurtherHelp informationand support

IfWe you have anyproduced furthera questionsstep-by-step aboutvideo tutorial on how to registercomplete apupil pupil,registration:

Step-by-step orvideo requiretutorial supporton completinghow to complete pupil registration,registration.

If you have any further questions, you can contact the national curriculum assessments helpline on 0300 303 3013 or email assessments@education.gov.uk.