Pupil registration data is used to ensure the:

• pupil lists within access arrangements forms are accurate
• quantity of test materials provided is sufficient
• online test attendance registers are accurate
• pupil lists within access arrangements forms are accurate
• list of expected pupils for teacher assessment is accurate
• results data returned to schools matches the pupil data held in their management information system (MIS)

SchoolsWe shouldsuggest that schools have more than one delegated member of school staff registered as a user on the PAGNCA Portal. This will ensure that any PAG related activities are not the sole responsibility of one individual, reducing the impact of staff absence or shortages.

Checkingshortages, yourand pupilthe data

burden on headteachers.

Independent schools

ToIndependent accessschools thewill ‘Manageonly pupilbe registration’able formto register pupils for the firsttests time,if signthey:

• placed ina toKS2 test order on the PAGNCA Portal, selectby Friday 14 November
• confirmed on the ‘MyNCA Activity’Portal tab,that thenthey ‘Outstandinghave activity’.a written agreement in place with a local authority to monitor their KS2 tests by Friday 5 December

Action: activity’check section.and submit your pupil data

To access pupil registration:

1. Sign in to the NCA Portal.
2. Select the ‘Activities’ tab.
3. Select the ‘Manage key stage 2 pupil registration’ form.

If you submitted your school census data to the Department for Education (DfE), your pupil list will already be populated with the latest available data. However, you should still check that the data is accurate.

By 11:59pm on Friday 76 March, you must:

• check your pupil list to ensure pupil data is correct, including full legal name, date of birth and unique pupil number (UPN)
• edit informationinformation, if required
• add pupils who are not on yourthe school’s ‘existing pupils’ list yet
• ensure each pupil has been assigned the correct pupil registration code

When making changes to your pupil data, we recommend selecting ‘save’ after each pupil amendment.

Your data will not be populated yet if you:

• are a pupil referral unit,unit (PRU), secure unit or independent school
• are a non-maintained special school that did not place a test order by the deadline in November
• did not submit your school census data to DfE

In these cases, you will need to upload your pupil data. You can doadd thispupils byindividually addingor upload multiple pupils individuallyusing toa file template on the ‘Manage key stage 2 pupil registration’ formform.

All community special, non-maintained special, foundation special, academy special sponsorsponsor-led, led, free special or academy special converter schoolsconverter schools must still check, upload or amend pupil datadata, and ensure each pupil has been assigned the correct pupil registration code.

Uploading multiple pupils

Select the ‘Manage pupil registration - upload multiple pupils’ form and follow the steps below:

1. Select ‘Download’ to download the template.
2. Populate the template with your pupil data.
3. Ensure you have not changed any headers within the template.
4. Ensure your pupil information is entered in the required order and format – examples are available on the form.
5. Save the file as a ‘comma delimited’ (.csv) file.
6. Upload your file by selecting ‘Select file’.
7. Locate your saved file.
8. Submit.

After you submit the pupil data, you will see an onscreen confirmation message and receive a confirmation email. A copy of this email will also be available in your ‘Completed activity’.

If the data includes any errors, such as an incorrect UPN format, you will receive an email explaining the necessary actions to amend the data. You must make these corrections in the file and upload it again.

Pupil registration codes

All pupils will automaticallyinitially show as ‘Registered’ for each test subject. You can change a pupil’s status for each subject by selecting ‘edit’‘Edit’ and selectingchoosing one of the following codes from the drop-down list:

Code	Description
Registered	Pupil is expected to sit the test or will later be recorded as ‘Just arrived’ or ‘Unable to access’ or ‘Absent’ on the test attendance register
Below	Pupil is working below the overall standard of the test subject
Future	Pupil is taking one or more, but not all, assessmentstests in a future year
Left	Pupil has left the school
Previous	Pupil took one or more, but not all, assessmentstests in a previous year
Unregistered	Pupil appears incorrectly in your existing pupil list

Pupils who are learning outside their chronological year group for all subjects should be included in your pupil registration data atfor the end of the academic year in which they complete the relevant KS2 programme of study. If they have been incorrectly included, you should use the ‘Unregistered’ code.

Pupils who are working below the overall standard of the tests (code ‘B’)

Pupils who are working below the overall standard of the KS2 tests, and who are not expected to reach the standard by May 2025,2026, should be marked as:

• ‘Below’ on the PAGNCA Portal during pupil registration
• ‘B’ (Below the standard) on the online test attendance register for each test that they have not taken

YouIf canyou updatechange your assessment of a pupil’s ability, you can update their registration recordcode at any time,time – including on the day you are administering a test,test if– youuntil change11:59pm youron assessmentThursday of21 their ability.May.

For the mathematics and English grammar, punctuation and spelling and mathematics tests, pupils must complete all tests papers for the subject to receive an overall test outcome. They cannot take one componentpaper of the test and be registered as below the standard for another – for example, a pupil cannot take Paper 1 of the English grammar, punctuation and spelling test and be marked as ‘B’ on the test attendance register for Paper 2. In this scenario, STAwe would correct the pupil’s status to ‘A’ (Absent) for Paper 2.

If your school decides not to enter a pupil for the English reading andor mathematics tests because they are working below the overall standard,standard of the tests, you should use either the relevant pre-key stage standards or the engagement model to provide a teacher assessment outcome.

Submittingoutcome pupilfor registrationthese data

subjects.

Independent

Pupils schools

Youwho willare onlyworking beat ablethe tostandard registerof pupils for the tests ifbut you:

• placedunable ato KS2access testthem

  Schools ordershould byrefer Fridayto 15 November

• have a written agreement in place with the local authority that will monitor your KS2 tests
• informed usaccess ofarrangements yourguidance localif authorityany monitoringpupils arrangementwho onare theworking PAGat bythe Fridayoverall 6standard December

Independentof schools that do not upload their pupils’ details and complete pupil registration by Friday 7 March will not be able to participate in the tests.

Keepingtests pupilrequire registrationsupport data updated

You can make updates to yourcomplete pupil registration data until 11:59pm on Thursday 22 May.them.

If youa need to make any changes, you can amend the ‘Manage pupil registration’ form and resubmit.

It is importantworking youat updatethe yourstandard dataof if:

• any pupils join or leave your school
• a pupil’s registration code changes – for example, if a pupil was registered as ‘Below’ for a test subject but youunable later decide the pupil can take the test

We will use your pupil registration data to determineaccess yourit, school’seven expectedwith teacherappropriate assessmentaccess data.arrangements, Ifthey youshould do not keeptake yourthe pupiltest registrationand datamust upbe tomarked date, it will cause errors when submitting your teacher assessment data in June.as:

If

‘U’ you(Unable have any further questions about how to registeraccess) aon pupil, or need support completing pupil registration, you can contact the nationaltest curriculum assessments helpline on 0300 303 3013 or email assessments@education.gov.uk.

Updating your attendance register

IfThis youmay addapply a new pupil to thepupils testwho attendance register during test week, or the following timetable variation week, you must also ensure you have updated your pupil registration data within the ‘Manage pupil registration’ form on the PAG, so that we have a record of their UPN.have:

Pupils

• a markeddisability
• specific onmedical theneeds
• spent attendancetime registerin ashospital ‘Pupilstowards working below the standardend of the testskey -stage
• been B’absent shouldfrom beschool recordedfor asan ‘Below’extended onperiod the– PAG.

  Pupilsfor markedexample, aspupils ‘Unablewho towere accesshome -educated U’or excluded and ‘Justneed arrivedtime -to J’adjust onto theregular attendanceschool registerlife

• recently shouldexperienced, beor recordedare asexperiencing, ‘Registered’severe onemotional the PAG.
  difficulties

Pupils whosewho performance cannot be established because they have just arrived in school (code ‘J’)

Pupils should not take the test if your school has not had enough time to assess atheir pupil’s abilities and determine whether they are working at the standard of the test. YouIn shouldthis completecase, pupilyou registrationshould formark them as:

• ‘Registered’ on the PAGNCA Portal andduring markpupil them as registration
• ‘J’ (Just arrived) on the test attendance register.
  register

This applies to pupils who have:

• arrived in school during the weeks immediately before the tests
• recently come from a different education system

If you have determined a pupil’s abilities priorbefore to the teststest and found that they are not working at the test standard in a subject, you should usefollow the pre-keyguidance stagefor standardspupils orwho engagementare model,working asbelow appropriate,the tooverall assessstandard them.of the tests.

If you administer a test is administered to a pupil who has just arrived in school, you should mark thethem pupil as ‘✓’ (Attended) on the attendance register and return their test script for marking.

Pupils whoyounger areor workingolder than 11 at the standardend of thekey testsstage but2

If unableyou tohave accesspupils themwho (codewill ‘U’)

Schoolsbe shouldyounger referthan 11 during this academic year, you must only allow them to take the tests if they have completed the relevant KS2 testsprogramme accessof arrangementsstudy guidanceand tothe helpheadteacher pupilsconsiders whothey are working at the overall standard of the teststests.

When toregistering completepupils them.younger Ifthan a11, pupilyou ismust workingselect:

• ‘Register’ atfor the standardtest subjects they will take in the current academic year
• ‘Future’ for test subjects they will take in a future year

If you have pupils older than 11 who have not yet taken some or all of the tests but– unableas tothey accessare them,learning evenoutside withtheir appropriatechronological accessyear arrangements,group they– you must beregister registeredthem onto take the PAGtests butin shouldthe notacademic takeyear in which they complete the test.relevant YouKS2 shouldprogramme markof themstudy. asThis ‘U’only (Unableapplies if the headteacher considers the pupil to access)be onworking at the testoverall attendancestandard register.of the tests.

ThisWhen mayregistering applypupils toolder pupilsthan who11, have:you must select:

• a‘Register’ disability
• specificfor medicalthe needs
• spenttest timesubjects inthey hospitalwill towardstake thein end of the keycurrent stageacademic year
• been‘Previous’ absentfor fromany schooltest forsubjects anthey extendedmay periodhave –taken forin example,a previous academic year

If you have pupils in your registration data who werehave hometaken educatedall of the tests in a previous year or excludedwill andtake needall timeof tothe adjusttests toin regulara schoolfuture life

recentlyyear, experienced,they orshould arenot experiencing,be severeincluded emotionalin difficulties

your pupil registration data – you should set them as ‘Unregistered’.

Pupils who need access arrangements

Schools should register pupils who need access arrangements for the KS2 tests, regardless of whether they go on to take them.

You must complete pupil registration before making applications or notifications for access arrangements, because these forms will ask you to select the pupil from a drop-downdropdown list.

Pupils with English as an additional language

You should ensure pupils with English as an additional language are included in your KS2 pupil registration data, regardless of whether they go on to take the tests.

English tests

Pupils who cannot communicate in English are considered working below the overall standard of the English tests and should not take them. You should use the pre-key stage standards to make a teacher assessment judgementjudgements for English reading and writing, providing the pupil is engaged in subject-specific study.

Mathematics tests

To establish a pupil’s abilities in mathematics,mathematics before the tests, teachers andor language support staff could work together to translate national curriculum work into the pupil’s preferred language.

If a pupil is working at the standard of the mathematics tests, the school should consider using access arrangements to enable the pupil to take the tests. You can find more information onabout administering the KS2 tests using a written or oral translationstranslation in the KS2 access arrangements guidance.

If guidance.a pupil is not working at the standard of the mathematics tests, even when translated into their preferred language, they should not take the tests. You should use the pre-key stage standards to make a teacher assessment judgement for mathematics, providing the pupil is engaged in subject-specific study.

HelpPupils andin supportalternative provision

WePupils havein producedtheir final year of KS2 who attend an alternative provision (AP) school – including PRUs – but are still on the register of a step-by-stepmaintained videoschool tutorialor academy, must also participate in the tests. The headteacher at the school where the pupil is registered is responsible for ensuring the tests are administered. This includes the delivery and collection of the test scripts to and from the AP.

Action: keep your pupil registration data up to date

You can make updates to your pupil registration data in the ‘Manage key stage 2 pupil registration’ form until 11:59pm on howThursday 21 May.

It is important that you update your data if:

• any pupils join or leave your school
• a pupil’s registration code changes – for example, if they were registered as ‘Below’ for a test subject but you later decide they can take the test

If you add a new pupil to completethe test attendance register during test week, or the following timetable variation week, the NCA Portal will automatically generate a pupil registration:registration record for the pupil.

Help and support

More step-by-step guidance and video tutorials for completing pupil registration and online attendance registers are available within each form on the NCA Portal.

If you have any further questions,questions or need support, you can contact the national curriculum assessments helplinehelpline: