Share your daily school attendance data

We’reDfE triallingis gettingcollecting automatic daily attendance data from schools.schools that agree to share their data with us. Getting daily attendance data will:data:

• givegives schools, local authorities and multi-academyacademy trusts (MATs) access to more up-to-date pupil-level attendance data
• helphelps you meet the new expectations set out in working together to improve school attendance
• will not add to your school’s workload

Schools should use the reports to help improve attendance by identifying trends and those pupils who need support, and sharing attendance data with their board, governing body and local authority.

Who should send us data

Sending daily attendance data is voluntary for schools.

This includes:

• maintained nurseries
• primary schools
• middle-deemed primary schools
• middle-deemed secondary schools
• secondary schools
• all-through schools
• special schools (including non-maintained special schools)
• pupil referral units
• alternative provision
• academies (including free schools, university technical colleges (UTCs) and studio schools)
• city technology colleges (CTCs)

What data we need

We collect the following data items:

• forename
• surname
• unique pupil number
• gendersex
• ethnicity
• child looked after
• child previously looked after
• special educational needs (SEN) support
• education health and care plan
• free school meals
• national curriculum year group
• school unique reference number (URN)
• local authority code
• admission date
• expected leaving date (where available)
• actual leaving date
• child in need (where available)
• child protection plan (where available)

We’re requesting each of these data items for:

• pupils in reception
• all statutory school-age pupils
• pupils in years 12 and 13 (if this is recorded in your management information system (MIS)

We’re not collecting information recorded in the comments field in a MIS.

The data will be refreshed for codes changed within 7 days of registration.

How to send us your attendance data

The data will be collected by a company called Wonde.

If your school already uses Wonde’s secure portal

Wonde will ask you via its portal to agree to share your attendance data. Once you agree, it will connect with your MIS to extract and securely transfer the data to us automatically each day. You can opt out of this data-sharing at any time.

If your school does not currently use Wonde’s secure portal

You’ll be contacted by Wonde’s team to help you install the secure portal. If you’ve not been contacted by them, first check your junk folder, then email support@wonde.com. There will be no costs involved and it will enable you to share your attendance data with us.

Wonde can extract data from these MISs:

• Arbor
• Bromcom
• Cloud School
• Engage
• Facility
• Integris
• iSAMS
• PupilAsset
• ScholarPack
• SchoolBase
• SchoolPod
• SIMS
• SIMS Primary
• Teacher Centre
• WBCS
• Wonde Generic

How this data will be used

All data we’re collecting is subject to a privacy notice (PDF, 128166 KB, 3 pages). No information that identifies a child will be shared publicly.

We’ll use this data to identify national, regional and local trends, and patterns in school attendance.

We’ll share our analysis with members of the Attendance Action Alliance.Alliances. We’ll not share school-identifiable-level data with the national Attendance Action Alliance, but we may share it with local Attendance Action Alliances. Read our data collection principles (PDF, 145121 KB, 3 pages) to find out more.

Any analysis we share will not include data that could identify your school.

We will not use this data for:

• Ofsted or regional schoolsdirector commissioner (RSC) decision-making
• judgmentsjudgements about what constitutes a school causing concern
• inspection, academisation or decisions to place a school in or remove it from a trust
• funding purposes

A data protection impact assessment (DPIA)(DPIA) (PDF, 199294 KB, 1520 pages) is available for this collection.

Accessing your school’s attendance reports

We will email you when your reports are ready to view. This can take up to 4 weeks from when you first start sharing daily data.

Using the service:

• you’ll be able to see data for your school
• MATsmulti-academy trusts will be able to view the data of the participating schools they’re responsible for
• local authorities will be able to view the data of participating schools in their area

Read more about how to access your attendance reports.

Get access to view your education data

You’ll only be able to view attendance reports if you’ve been given access by your school, trust or local authority.

If you’re from a school, you’ll need your Department for Education (DfE) Sign-in account details to access the service. You’ll need to request the ‘View your education data – school attendance data’ role from your organisation’s approver.

If you’re from a trust or local authority, you’ll need your identity and access management service (IDAMS) credentials to log in. You’ll then need to request access to ‘View your education data – school attendance data’ from your organisation’s super-user.