Share your daily school attendance data

DfEA isstatutory collectingrequirement:

• means automaticthat dailyschools attendancedo datanot fromneed to obtain parental or pupil consent to the provision of information
• ensures schools are protected from legal challenge that agreethey are breaching a duty of confidence to sharepupils
• helps theirto ensure that returns are completed by schools
• means that all pupil data withcollection us.elements Gettingare mandatory unless specifically stated to be voluntary

The importance of sharing daily attendance data:

data

• gives

  Sharing schools,daily localattendance authoritiesdata not only ensures schools and academy trusts accessmeet totheir morestatutory up-to-dateduty, pupil-levelbut attendance data

also:
• helps youschools, academy trusts, governing bodies and local authorities meet the new expectations set out in working together to improve school attendance guidance
• requires no additional cost
• will not add to youra school’sschool or academy trust’s workload

Schools, their academy trusts and local authorities can access and analyse the data via the secure AccessMonitor your school attendance datatool.

This to:data:

• helpgives improveschools, local authorities and academy trusts access to more up-to-date pupil-level attendance bydata
• enables identifyingeasy trendsidentification andof pupils whorequiring need support and facilitates greater working together
• sharehelps attendanceidentify datatrends withacross yourpupil board,groups, governingschools, bodylocal areas, and localnationally authorityenables efforts and strategies to be targeted

Pupil attendance in schools data from national and local authorities is published on Explore Education Statistics every 2 weeks.

Who shouldthis sendguidance us datafor

SendingThis dailyguidance applies to all:

• schools maintained by a local authority
• special schools not maintained by a local authority
• academy schools
• alternative provision Academies

But it does not apply to nursery schools.

Schools required to share attendance data

We isuse voluntarythe for‘School schools.type’ listed on Get Information About Schools (GIAS) to identify the schools required to provide the information set out in this guidance.

ThisThey includes:are:

• maintainedacademy nurseriesalternative provision converter
• primaryacademy schoolsalternative provision sponsor led
• middle-deemedacademy primaryconverter
• academy schoolsspecial converter
• middle-deemedacademy secondaryspecial schoolssponsor led
• secondaryacademy schoolssponsor led
• all-throughcommunity schoolsschool
• community special schoolsschool
• foundation (includingschool
• foundation non-maintained special schools)school
• pupilfree referralschools’ unitsalternative provision
• alternativefree provisionschool
• academiesfree (includingschool freespecial
• non-maintained schools,special school
• pupil referral unit (PRU)
• studio school
• university technical collegescollege (UTCsUTC)
• voluntarily andaided studioschool
• voluntary schools)controlled school

The regulations do not apply to any other types of institutions, such as:

• city16 technologyto 19 academies
• sixth form colleges
• independent (CTCs)schools that are not academies

WhatData dataitems weincluded needin the regulations  

WeFollowing collectthe publication of this guidance, all relevant schools should ensure they share and continue to share the followingrequired data items:items.

Required data items for each pupil:

• forename
• middle name
• surname
• date of birth
• unique pupil number
• sex
• ethnicity
• childfirst looked afterlanguage
• childunique previouslypupil lookednumber after(and former, where necessary)
• specialattendance educationalcode
• admission needs (SEN) supportdate
• educationleaving healthdate and(where care planavailable)
• free school mealspostcode
• national curriculum year group
• schoollooked uniqueafter reference number (URN)child
• localpreviously authoritylooked code
• admissionafter datechild
• expectedspecial leavingeducational dateneeds (where(SEN) available)
• actualtype leavingand daterank
• childeducation inhealth needand (wherecare available)plan (EHCP)
• childfree protectionschool planmeals (where available)(FSM)

We’re requestingcollecting each of these data items for:

• pupils in reception
• all compulsory school-age pupils
• pupils in years 12 and 13 (if this is recorded in your management information system (MIMIS) system)

We’reThe notdata collectingitems informationlisted recordedbelow inare thenot commentsincluded field in anthe MIregulations system.

Thebut data will be refreshedcollected foron anya codesvoluntary youbasis:

• child changein afterneed
• child youprotection startplan

Requirements sharingfor data.

data sharing

How

Schools towith sendmanagement usinformation yoursystem attendance(MIS) data

The dataeasiest willway beto collectedshare byattendance adata companyis calledvia Wonde.

If your school already uses Wonde’s secure portal

Wonde willhas askasked youschools via its portal to agree to share your attendance data.data via its portal. Once youa agree,school agrees, it will connect with yourthe MIMIS system to extract and securely transfer the data to usDfE automatically each day. YouThis canwill optinclude outany ofchanges thisto data-sharingthe atdata anyfrom time.previous days.

If

To share data:

1. Go to your schoolWonde doesportal not currentlyand useselect Wonde’sDfE.
2. Review securethe portal

You’llIf beyou contactedhave byany problems using Wonde’s teamsecure toportal, helpemail yousupport@wonde.com.

There installare theno securecosts portal.involved Ifin you’vesharing notdata beenvia contactedWonde.

Continuous bydata them,sharing

A firstschool checkis yourcompliant junkwith folder,the thenduty emailto support@wonde.com.share Thereinformation willunder bethe noregulations costswhen:

• the involvedschool has and itcontinues willto enablehave youall the required information in its MIS
• Wonde has continued permission to shareaccess yourthat attendanceinformation dataat withany us.
  time

Compatible MIS suppliers

Wonde can extract data from these MI systems:from:

• Arbor
• Bromcom
• Compass
• Databridge
• Engage
• ET-AIMS
• Facility
• Integris
• IRIS iSAMs
• PupilAsset (Horizons)
• SatchelOne
• ScholarPack REST
• SchoolBase
• SchoolPod
• SIMs
• SOSTeacher (XP-Trust)Centre
• PupilAssetWCBS
• WCBS (Horizons)Hub
• WondeGeneric
• XP-Trust

How

This thislist could be subject to change if new management information systems become available.

Schools without compatible MIS

The very small number of schools that do not use a compatible MIS can submit data willto bethe useddepartment.

AllTo meet the statutory duty, the required data weitems aremust collectingbe submitted every Friday by 11.59pm for the previous school week.

Data should be submitted for all weeks when there is subjectat least one school session.

It needs to ainclude data for:

privacy
• a notice (PDF,full 219school KB,week 4(Monday pages).to NoFriday)
• all informationpupils thatin identifiesthe school

Attendance must be recorded twice a childday will(morning beand sharedafternoon publicly.sessions).

WeTo willsubmit data each week:

• use thisthe datastandard Excel (.xlsx) template to identifyrecord national,the regionalrequired anddata localitems trends,twice a day (morning and patternsafternoon)
• save a copy of the populated Excel template, as a comma-separated values (CSV) file
• log in schoolto attendance.
  a DfE secure portal using your DfE sign-in credentials to submit the data, for the relevant week

WeThe willDfE shareportal ourgenerates analysisa withunique memberssubmission reference number. This serves as confirmation and acknowledgment of the Attendancecompleted Actionsubmission.  

If Alliances.you Weare willunable share data via Wonde and have not sharebeen school-identifiable-levelcontacted by DfE, send an email to: DailyAttendance.Data@education.gov.uk.

Resubmission of attendance data

We withcomplete thebasic nationalquality Attendancechecks Actionon Alliance,each butdata submission. If data is missing or incorrect, we will contact you.

You may shareneed itto withsubmit locala Attendancenew Actionfile Alliances.to Readreplace ourthe full school week of data collectionitems principles for the relevant date.

Data protection and data sharing

The UK General Data Protection Regulation (PDFUK GDPR,) 130and KB,the 3Data pages)Protection toAct find2018 out(DPA more.

We2018) willprovides notcertain safeguards regarding the use thisof school-levelpersonal data for:by organisations, including:

• Ofstedthe ordepartment
• local regional director decision-makingauthorities
• judgementsschools

The UK GDPR and DPA 2018 details the rights of those (known as) data subjects about whatwhom constitutesdata ais schoolheld, causingsuch concernas:

• pupils
• inspection,parents
• teachers

This academisationincludes or(amongst decisionsother information that we are obliged to placeprovide):

• the aright schoolto inknow orthe removetypes of data being held
• why it fromis abeing trustheld, and
• fundingto whom it may be communicated

For the purposes of data protection legislation, the terms ‘process’, ‘processed’ or ‘processing’ apply to any activity involving the personal data, such as:

• collecting
• storing
• sharing
• destroying

How this data will be used

AAll data we are collecting is subject to a privacy notice (PDF, 121 KB, 4 pages). No information that identifies a child will be shared publicly. We will use this data to identify national, regional and local trends, and patterns in school attendance.

 A data protection impact assessment (DPIA) (PDF, 216228 KB, 21 pages) is is available for this collection.

Further information

Get information about the Monitor your school attendance tool:

• Access your school attendance data
• Monitor your school attendance: user guide